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ICOLC Statement on AI in Licensing

Issue Date


As artificial intelligence – in particular, generative AI and large language models – has developed rapidly since the release of ChatGPT to the public in late 2022, electronic resource vendors have begun to present libraries and consortia with new license language defining rights and restrictions related to AI. As libraries and vendors navigate the rapidly changing technological and legal landscape of AI, ICOLC supports its member consortia in their efforts to ensure library user rights are maintained in alignment with organizational interests and values. ICOLC recognizes that such rights are imperative for supporting: 

  • Digital transformation in research 
  • Equitable access to information 
  • The open access transition in scholarly communication 

All of these revolutionary changes are limited in their potential without enabling the full legal use of AI technologies.


To that end, ICOLC endorses and upholds the following principles with regard to AI clauses in licenses negotiated and signed by library consortia:


  • AI clauses will permit the use of AI for any and all legal purposes that support consortia members’ core missions of non commercial research, teaching, learning, and equitable access to information.
  • Multi-year licenses that include AI clauses will formally establish opportunities for the revision and/or updating of language related to AI during the term of the agreement to reflect legal or technological developments.
  • AI clauses will not restrict user actions in ways that are fundamentally unenforceable.
  • AI clauses will in no way prevent authorized users from making licensed content fully accessible to other authorized users in any legal manner.  
  • AI clauses will not be introduced into a negotiation in a way that limits a consortium’s opportunity to fully review the clauses in accordance with the consortium’s regular review procedure.
  • AI clauses will not introduce new liability clauses beyond the scope of what has previously been agreed upon, especially for actions of authorized users. 

Representatives from the consortia and library community can endorse this statement by completing this form:

Contact Persons


ICOLC AI Task Force

Teri Oaks Gallaway

Jesse Holden

Rachel Erb

Miranda Bennett

Craig Olsvik

Christy Urquieta Cortes

Adam Der

Christian Agi

Robert Van Rennes

Jen Carroll

Colleen Campbell

Ben Taplin

Dveke Sijm

Angus Cook

Brigitte Kromp


ICOLC Coordinating Committee

Amanda Holmes, Co-Chair (FY 2022-2025), Canadian Research Knowledge Network | CRKN

Angus Cook (FY 2022-2025), Council of Australian University Librarians | CAUL

Anne Craig (FY 2022-2025), Consortium of Academic and Research Libraries in Illinois | CARLI

César Pallares (CY 2024-2026), Consorcio Colombia/CONSORTIA

Dyveke Sijm (CY 2023-2025), Royal Danish Library | KBNL | UNGLI

Jiří Jirát, Co-Chair (CY 2023-2025, 2nd term), Czech National Centre for Electronic Resources | CzechELib

Milan Vasiljevic (CY 2024-2026), Qatar National Library Consortium

Rick Moul, (FY 2021-2024), Partnership Among South Carolina Academic Libraries | PASCAL

Teri Gallaway, (FY 2021-2024, 2nd term), Statewide California Electronic Library Consortium | SCELC

Celeste Feather, ex officio for administration, Lyrasis

Sharla Lair, ex officio, ICOLC Program Coordinator, ICOLC

Endorsing Organizations

Arizona State University Library
Association of Research Libraries
Association of Southeastern Research Libraries (ASERL)
BC Electronic Library Network
Canadian Research Knowledge Network (CRKN)
CONUL (Consortium of National and University Libraries in Ireland)
Council of Australian University Librarians (CAUL)
CSIC- Spanish Research Council
CTK Consortia
Dalhousie University Libraries
EIFL (Electronic Information for Libraries)
Eira Consortium, Sweden
Florida SouthWestern State College
Florida Virtual Campus (FLVC)
Greater Western Library Alliance
Gulf Coast State College
Lewis & Clark College
Library and Archives Copyright Alliance (LACA)
Max Planck Digital Library
McMaster University
Midwest Collaborative for Library Services
MPDL Services / DEAL Consortium
Ontario Colleges Library Service
Orbis Cascade Alliance
Portland State University Library
Research Libraries UK
Saint Martin's University
Tallahassee Community College
University of Alberta
University of Florida
University of Innsbruck
University of North Texas Libraries
University of Oregon
University of Pittsburgh Library System
University of Puget Sound
University of Texas System Digital Library
University of Victoria Libraries
University of Vienna
University of Washington Libraries
University of West Florida
Western University
WHELF - Wales Higher Education Libraries Forum


The International Coalition of Library Consortia (ICOLC) is a professional organization of approximately 200 library consortia from around the world. ICOLC serves consortia staff by providing professional development, information and expertise sharing, and peer benchmarking with like-minded organizations.


Membership in the ICOLC community provides value through fostering trusted personal relationships with trusted colleagues. These relationships offer opportunities for problem-solving, mentoring, and counseling. The organization advances common goals through peer-to-peer networking, development of best practices, and by facilitating deeper collaborative action and advocacy amongst members.


More information about ICOLC can be found at